Home / UL System Privacy Statement

UL System Privacy Statement

  1. COMMITMENT TO PRIVACY

The University of Louisiana System (UL System) is committed to maintaining the privacy and security of any collected confidential or highly sensitive personal information. This policy has been adopted to address the collection, use, and dissemination of personal information by the UL System. This policy is subject to change over time, as the technologies utilized to provide services via the Internet continue to develop and evolve. Despite changes in technology, any alterations to this policy will not affect the System’s commitment to privacy.

  1. GENERAL STATEMENT

This policy applies to all information digitally collected by or submitted to the UL System. The UL System receives information via two primary methods:

  1. INFORMATION COLLECTION

3.1 AUTOMATIC COLLECTION

If a user has not taken specific steps to anonymize their personal web traffic (e.g. apply mechanisms such as the Google Analytics Opt-out Browser Add-on that disable the collection of data for analytical purposes), official UL System websites may collect certain information automatically. This information includes, but is not limited to:

Any information collected automatically is not associated with any other information held by the UL System (i.e. not linked with information voluntarily provided to the System) unless the UL System is required to do so by law.

3.2 VOLUNTARY SUBMISSION

In order to provide information and/or services, the UL System may request users to provide personal data, some of which may be personally identifiable information. Information such as name, date of birth, email address, etc. can be collected via voluntary submission of an email or web form to an UL System entity.

  1. INFORMATION USE

Website information that is gathered automatically is utilized to improve the understanding of how UL System-provided websites are being leveraged by the user community. For example, some UL System websites use Google Analytics, a web analytics service provided by Google, Inc. Google Analytics uses “cookies” (i.e. files used to track website activity) to determine how users navigate UL System sites. Google uses this cookie data for various purposes, including the evaluation of website use, reports on website activity, and other services. Please visit the following pages for more information on Google Analytics’ terms of use and Google’s privacy practices.

Any information submitted to the UL System voluntarily in order to receive services and/or information will only be utilized to conduct official university business. The UL System may disseminate voluntarily submitted information to third parties and offices/departments within the UL System to the extent necessary in order to provide the requested services and/or information. The UL System may also disseminate such information if required by applicable law-enforcement agencies.

The UL System will not disclose any information submitted voluntarily for reasons other than mentioned above, without clear notice and the opportunity to opt-out or otherwise prohibit such uses. The UL System will never sell or trade voluntarily submitted information to other entities unless a prior consent has been obtained and/or such information is being shared in response to a subpoena, court order, or legal process.

There is no legal requirement for a user to provide any information to the UL System. However, without certain information, the UL System websites and services may not function as intended and features may be inaccessible.

  1. USE OF COOKIES

Some UL System websites use cookies (beyond cookies utilized by Google Analytics), which enable the System to further tailor its web services to the needs of the user community. Cookie data assists the System in improving both web content and distribution. Users have the right to refuse the use of cookies by implementing technical configurations in their web browsers; however, functionalities of certain sites may be impacted if such configurations are implemented.

  1. EXTERNAL LINKS

Some UL System sites may contain links to external websites not owned by, or officially affiliated with, the UL System in any way. If a user decides to navigate to external links, he/she will leave the UL System website and thus, the System is not responsible for privacy practices or the content of such websites. Navigating to external links is done at the user’s own risk and users should be aware that the UL System’s policies no longer apply. The UL System recommends that users review the privacy policy and applicable terms of all sites they visit.

  1. DATA SECURITY

The UL System implements stringent security measures wherever possible to promote confidentiality, integrity, and availability of any information in the possession of the System. The UL System websites that allow users to submit information voluntarily utilize encryption to prevent third-parties from viewing the submitted data. Personal information voluntarily submitted via email cannot leverage encryption in most cases, and thus email is not a mechanism that the UL System will recommend for submitting confidential and/or personal data. Users that submit unsolicited confidential and/or personal information via email must do so at their own risk.

While the security of user data is of the utmost importance to the UL System, due to the nature of Internet communications, no data transmission over the Internet can be guaranteed to be completely secure. Any information transmitted to the UL System by the user is done so at the user’s own risk. Once the information is received by the UL System, the System will make every effort to ensure the security of data on systems.

  1. CONTACT INFORMATION

If you have any questions about this privacy statement or if you would like to report an issue or complaint, please email privacy@ulsystem.edu.

 

Become a part of the UL System family

Support our mission to enhance the quality of life for Louisiana's citizens.

Give Contact