The University of Louisiana System (UL System) is committed to maintaining the privacy and security of any collected confidential or highly sensitive personal information. This policy has been adopted to address the collection, use, and dissemination of personal information by the UL System. This policy is subject to change over time, as the technologies utilized to provide services via the Internet continue to develop and evolve. Despite changes in technology, any alterations to this policy will not affect the System’s commitment to privacy.
This policy applies to all information digitally collected by or submitted to the UL System. The UL System receives information via two primary methods:
3.1 AUTOMATIC COLLECTION
If a user has not taken specific steps to anonymize their personal web traffic (e.g. apply mechanisms such as the Google Analytics Opt-out Browser Add-on that disable the collection of data for analytical purposes), official UL System websites may collect certain information automatically. This information includes, but is not limited to:
Any information collected automatically is not associated with any other information held by the UL System (i.e. not linked with information voluntarily provided to the System) unless the UL System is required to do so by law.
3.2 VOLUNTARY SUBMISSION
In order to provide information and/or services, the UL System may request users to provide personal data, some of which may be personally identifiable information. Information such as name, date of birth, email address, etc. can be collected via voluntary submission of an email or web form to an UL System entity.
Any information submitted to the UL System voluntarily in order to receive services and/or information will only be utilized to conduct official university business. The UL System may disseminate voluntarily submitted information to third parties and offices/departments within the UL System to the extent necessary in order to provide the requested services and/or information. The UL System may also disseminate such information if required by applicable law-enforcement agencies.
The UL System will not disclose any information submitted voluntarily for reasons other than mentioned above, without clear notice and the opportunity to opt-out or otherwise prohibit such uses. The UL System will never sell or trade voluntarily submitted information to other entities unless a prior consent has been obtained and/or such information is being shared in response to a subpoena, court order, or legal process.
There is no legal requirement for a user to provide any information to the UL System. However, without certain information, the UL System websites and services may not function as intended and features may be inaccessible.
The UL System implements stringent security measures wherever possible to promote confidentiality, integrity, and availability of any information in the possession of the System. The UL System websites that allow users to submit information voluntarily utilize encryption to prevent third-parties from viewing the submitted data. Personal information voluntarily submitted via email cannot leverage encryption in most cases, and thus email is not a mechanism that the UL System will recommend for submitting confidential and/or personal data. Users that submit unsolicited confidential and/or personal information via email must do so at their own risk.
While the security of user data is of the utmost importance to the UL System, due to the nature of Internet communications, no data transmission over the Internet can be guaranteed to be completely secure. Any information transmitted to the UL System by the user is done so at the user’s own risk. Once the information is received by the UL System, the System will make every effort to ensure the security of data on systems.
If you have any questions about this privacy statement or if you would like to report an issue or complaint, please email firstname.lastname@example.org.